Vertragsassistent(in)
Join a great team at one of the world's most recognized companies! Our client is a global pharmaceutical company with offices worldwide and excellent working conditions.
Allied Clinical Management is looking for a Vertragsassistent(in) (full-time) to join our team as soon as possible to ensure and further develop operational contract management at our client's site in Berlin. As a Contract Assistant, you will assist in the preparation, documentation, and archiving of standard and non-standard contracts in accordance with legal requirements and relevant global and local compliance regulations (European Federation of Pharmaceutical Industries and Associations).
This is a limited term contract position which ends on 31-Dec-2026 with a possibility of extension.
You will be responsible for the timely coordination of all contract-related logistics together with the project manager (Marketing/Medical Affairs), the Legal & Compliance function, and external contractual partners.
You will be responsible for independently creating checklists for travel bookings and obtaining the necessary approvals from global and local compliance functions. You will handle travel bookings, including direct communication with healthcare professionals and the Travel Board.
Additional tasks include:
- Maintaining the contract management database (contract partner master data, contract data).
- Ensuring EFPIA reporting through purchase requisitions and/or transfer of values.
- Ensuring compliant reporting as per client IT systems
- Checking all incoming invoices and, if necessary, clarifying them with the contractual partners. Forwarding to the invoice receipt department and monitoring outgoing payments
- Budget management based on SAP postings and database-driven reporting to management
Qualifications
- Commercial training or comparable qualification with relevant professional experience in contract management
- Initial experience in project management (coordination, planning, execution, and control)
- Very good knowledge of global compliance guidelines and EFPIA requirements
- In-depth knowledge of the following IT systems: CLMS, LPC X, YourDocs, IQVIA Transparency, SAP, Smartbuy, CONCUR
- Experience in working with third-party service providers (medical societies, healthcare organizations, agencies) and opinion leaders
- Ability to adapt to a fast-paced and international work environment
- Team player with a results-oriented, committed, and independent approach to work
- Very good written and spoken English and German skills
- A valid work permit for Germany at the time of application
Other information: Office work. No special requirements.
Benefits / Salary
Salary range: €36,000–€46,000 depending on profile and qualifications plus 30 days paid vacation per year
If this sounds like you, we would love to receive your CV with supporting documents and references! Please click on the APPLY button on this page above right.